YALDA US Personal Assistant to the Advisor (REMOTE)

DUTIES AND RESPONSIBILITIES

Brief:

The YALDA US Personal Assistant to the Advisor Volunteer is responsible for providing direct administrative and clerical support to YALDA US Advisor in order to ensure effective and efficient operations.

The position requires a person who is detailed oriented, confident and exercises initiative while maintaining a professional demeanor. To be successful the ideal candidate will work with minimal supervision, propose solutions to problems, and have excellent communication and interpersonal skills.

Normal working hours will be stipulated by the activities as determined by the schedule of work throughout the 6 months. We expect working hours to be no less than 5 hours and no more than 20 hours a week.

Responsibilities:

• Manage, create and edit email correspondence on behalf of YALDA US Advisor using his/her own email account or the Advisor’s email accounts as directed
• Work with organizations such as the African Union, United Nations ECOSOC, United Nations Economic Commission for Africa, World Bank, African Development Bank, the International Trade Centre and/or YALI and keep the Advisor abreast of all discussions and developments
• Manage YALDA US Advisor Relationships Google drive excel and keep it up-to-date
• Update YALDA US Advisor’s task list using meeting minutes
• Assist YALDA US Advisor with tasks related to YALDA i-Boot Camp 2021 Virtual Summit including the following:
• Send requests for partnership and sponsorship on behalf of the YALDA US Advisor and keeping the excel up-to-date
• Sending speaker invitation letters and keep the YALDA US Advisor speaker excel up-to-date
• Ensure all other YALDA US staff, interns and volunteers are performing their tasks on target and reporting any issues to the Advisor
• Keep YALDA US Advisor email accounts in order, labelling emails and filing them in the right folders
• Maintain YALDA US Advisor Social Media accounts ensuring regular weekly posts with prior approval from the Advisor
• Keep a calendar of the YALDA US Advisor and schedule and organize conference calls or meetings for him or her as requested
• Prepare, edit and format documents, presentations and spreadsheets.
• Maintain electronic and paper files
• Basic research, data compilation and database maintenance for projects and documents
• Copying and organizing materials for meetings
• General administrative support

Qualifications:

• Must have Bachelor’s degree or equivalent work experience; administrative/clerical experience
• Advanced PC skills; including Word, Excel, PowerPoint, and Internet browsers
• Excellent attention to detail, organization and accuracy of work
• Must have good writing skills, organization skills, and have research skills
• Communicate in a professional manner and develop good rapport with both internal and external individuals
• Must have constant and reliable access to internet
• Must have a strong interest in Africa
• Candidate must reside in the US, Canada or European Union

www.facebook.com/yaldafrica

www.yaldafrica.org

Please send your Resume and Cover letter to yaldarecruit@gmail.com. Please quote “Personal Assistant to the YALDA US Advisor” in the subject line.